DallasHR Online Privacy Policy

Updated 5/31/2018

Online Privacy Policy Statement

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Welcome to DallasHR Online, (collectively DallasHR and The HRSouthwest Conference Websites) owned and produced by the DallasHR Human Resources Management Association (DHRMA) . Our websites are available to all visitors, although some content and features are restricted to DallasHR members. 

Throughout DallasHR Online, there are forms for visitors to request information, products, and services. These forms may ask for contact information (such as your phone number or e-mail address), unique identifiers (usually your DallasHR membership number, if one is available), financial information (such as your credit card number), or demographic information (for example, your age, location, PHR/SPHR designation, etc.). Contact information from these forms is used to provide the products, promotional materials, or memberships that you request. Forms on our site that request financial information do so to bill you for products or services ordered. Unique identifiers (specifically, your DallasHR member number) are collected from website visitors to verify the user's identity for access to restricted content or features on the site. 

This Online Privacy Policy discloses DallasHR’s privacy practices and contains detailed information about the following:

  1. What information of yours does DallasHR Online collect?
  2. What are "cookies" and how does DallasHR use them?
  3. What organization collects the information and who has access to it?
  4. How does DallasHR use the information it collects?
  5. How can you modify your DallasHR member information?
  6. What is the opt-out policy for DallasHR Online?
  7. What types of security procedures are in place to protect against the loss, misuse or alteration of your information?
  8. How does DallasHR Online use bulletin boards, discussion lists, and moderated chats?
 
All products and services on DallasHR Online are made available subject to this Privacy Policy. By using the products and services, you agree, without limitation or qualification, to be bound by this Privacy Policy.

Frequently-Asked Questions

  1. What information of yours does DallasHR Online collect?
    Our goal is to become your destination for HR-related information by providing information, services, and product offerings that are most relevant to you in the most convenient way. To achieve this goal, DallasHR Online collects information about site visitors. Information collected online is usually defined as being either anonymous or personally identifiable. 
     
    Anonymous information refers to data that cannot be tied back to a specific individual. DallasHR collects some information each time a visitor comes to a DallasHR website, so we can improve the overall quality of the visitor's online experience. For example, DallasHR collects the visitor's IP address, browser, and platform type (e.g., a Netscape browser on a Windows platform). Gathering this data helps us to learn what browsers we need to support. Other anonymous information helps us determine what sections of DallasHR Online are most popular and how many visitors come to our site(s). You do not have to register with DallasHR Online before we can collect this anonymous information. 

    Personal identifiable information refers to data that tells us specifically who you are (e.g., your name and postal address). You are only required to provide such information if you want to take advantage of optional products and services provided through our website(s). DallasHR collects personal information in the following ways from different parts of its website(s): 
    a. DallasHR Membership Applications: You are sharing personal identifiable information, including your name and mailing address with us when you join DallasHR or renew your DallasHR membership through our website(s). DallasHR members are given a DallasHR membership number, and this member ID and password enables members to take advantage of restricted content and features on DallasHR Online. 

    b. Other Registration: You may be asked for personal information when registering for specific services. For example, if you subscribe to an e-mail newsletter, you will be asked to provide your e-mail address. 

    c. Online Purchases: We also ask for personal information when you make a purchase or when you subscribe to a DallasHR publication through our website. The number and variety of useful services on DallasHR Online that may require collection of personally identifiable information will continue to grow in the future. 

  2. What are "Cookies" and how does DallasHR use them?
    A cookie is a small text file containing a unique identification number that is transferred from a website to the hard drive of your computer. This unique number identifies your web browser to DallasHR computers whenever you visit DallasHR Online. A cookie will not provide personally identifiable information about you, such as your name and address. 

    The use of cookies is now an industry standard, and cookies are currently used on most major websites. Most web browsers are initially set up to accept cookies. If you prefer, you can reset your browser to notify you when you have received a cookie. You can also set your browser to refuse to accept cookies altogether. While DallasHR does not require you to use cookies, keep in mind that certain services will not function properly if you set your browser to refuse all cookies. 
     
    To help serve you better, DallasHR generally uses cookies to: 
    • Identify return visitors. Cookies let us remember your web browser, so we can provide personalized member services such as DallasHR search agents. Cookies also allow us to identify DallasHR members who are returning to the site, so you will not have to re-enter a member ID and password the next time you visit. 
    • For more information on Cookies, see our Cookie Policy.  
  3. What organization collects the information and who has access to it?
    Data collected through DallasHR's website(s) is generally collected and maintained solely by DallasHR. More specifically: 
     
       a. Personally identifiable information. When you provide personally identifiable information on DallasHR Online to register for a service, buy a product, or take advantage of a promotion, that information is collected and maintained solely by DallasHR, unless specifically stated otherwise at the point of collection. If you purchase a product or service that is shipped or performed by an outside company and you do not wish to share this information, you are electing to share this information with that third party.  
     
    If you join DallasHR or renew your membership through our Website, you provide personally identifiable information as you purchase or renew your membership. DallasHR does not, and will never, sell member e-mail addresses or fax numbers to third parties.  When participating in DallasHR-related activities, individuals may choose to distribute business cards with personally identifiable information. DallasHR’s privacy policy does not cover this practice and does not assume responsibility for any actions as a result of this practice.
     
       b. Membership information. DallasHR members can access and update their records and contact information, view current registrations and view history via DallasHR.org by using their unique login and password. Some of this information, such as dues payments, fees or purchases, is financial in nature.  Using a unique login and password gives users the ability to view and change their individual records. A login and password should never be shared with others. DallasHR’s Privacy Policy does not cover the use of your login and password by third parties, and DallasHR assumes no responsibility for any actions of such third parties.
     
       c. On-line Membership Directory. To enhance communication among HR colleagues, DallasHR provides an on-line directory to allow members to access the following information of other members: name, company address and work phone number. If you do not want to appear in the Member Directory to other DallasHR members, you’ll go into the HRConnect community, click profile from the drop down in the top right corner, select “My Account” and then “Privacy Settings”; Select “No” under the Privacy Setting to be excluded from the member directory and the community rosters.  

        d. Anonymous information. We disclose to third-party sponsors/advertisers aggregate statistics (i.e., impressions and click-throughs on a company's advertisement). Also, we may share aggregate website statistics with the media or other third parties. No personally identifiable information is disclosed to these sponsors/advertisers or other third parties as part of this process. Only information in an aggregate form is provided. 
     
    Be aware that DallasHR's sponsors, advertisers, and third-party content providers have links on our site(s) that take you to other websites. For example, when you click on an Ad displayed on DallasHR Online, you are linked to another site. Please note that links to other websites are provided throughout DallasHR Online for users' information and convenience. DallasHR hopes that all third parties involved adhere to our policies regarding the privacy of our users. However, DallasHR's Online Privacy Policy does not cover third-party data collection practices, and DallasHR Online does not assume any responsibility for any actions of third parties. 

  4. How does DallasHR use the information it collects?
    DallasHR collects information to provide you with the services you request and to improve our website(s).   If you join DallasHR or renew your DallasHR membership through our website(s), we use the personally identifiable information you provide in the membership application to send you DallasHR e-publications, information about member benefits and special offers, information about The HRSouthwest Conference and other information that DallasHR believes is relevant and useful to its members. See Section 3 above as to DallasHR policy on list sales. 
     
    As mentioned above, DallasHR uses the aggregate, anonymous data collected to let our sponsors/advertisers know the number of impressions or views and the number of "click throughs" on their advertisement(s). DallasHR also uses this aggregate, anonymous data to perform statistical analyses of the collective characteristics and behavior of our site visitors; to measure user interests regarding specific areas of DallasHR Online; and to analyze how and where best to use our resources. Without such data, we would not know which parts of DallasHR Online are the most popular, and we would not be able to change and update the content and services appropriately. 
     
    DallasHR may be required by law enforcement or judicial authorities to provide information on individual users to the appropriate governmental authorities. In matters involving a danger to personal or public safety, DallasHR may voluntarily provide information to appropriate governmental authorities. 

  5. How can DallasHR members modify their personal information?
    DallasHR members have the following options for changing and modifying information previously provided. 
    • Send an email to [email protected]; or
    • Send mail to the following postal address: DallasHR, 5001 LBJ Freeway, Suite 800, Dallas, TX 75244, ATTN: Membership Department; or
    • Call the following telephone number: +1(214) 631-8775.
  6. What kinds of security procedures are in place to protect against the loss, misuse or alteration of your information?
    DallasHR Online has security measures, such as firewalls, in place to protect against the loss, misuse and alteration of your user data under our control. While we cannot guarantee that loss, misuse or alteration to data will not occur, we take reasonable precautions to prevent such unfortunate occurrences. Any other particularly sensitive information, such as your credit card number, collected for a commerce transaction is encrypted prior to transmission . 
     
    You are ultimately responsible for the security of your DallasHR member ID and password. You may not share your DallasHR member ID and password with colleagues or friends, so they can access content or features on DallasHR Online that are restricted to DallasHR members only. You should log out of your browser at the end of each computer session to ensure that others cannot access your personal information and correspondence, especially if you share a computer with someone else or are using a computer in a public place like a library or Internet cafe.
     
  7. How does DallasHR Online use bulletin boards, discussion lists, and moderated chats?
    This site makes bulletin boards, discussion lists, and moderated chats available to its members. Any information that is disclosed in these areas becomes public information, and you should exercise caution when deciding to disclose your personal information. Although users may post messages that will appear on the message boards anonymously, DallasHR does retain a record of who posts all notes. 

  8. CHANGES TO THIS PRIVACY STATEMENT 
    We will update this Privacy Statement from time to time, so please check back periodically. 
    If at any point we decide to use personal information in a manner that is materially different from that stated at the time it was collected, we will endeavor to notify you of such changes (e.g., we will post a revised Privacy Statement with a new effective date, display the word "updated" next to the Privacy Policy link on each page on the DallasHR Websites, or otherwise, prior to implementing them. 
     
    DallasHR’s privacy policy allows its members and customers to opt-out of receiving marketing communications from DallasHR and from third parties to whom DallasHR might otherwise license the right to use member or customer personal information. See the DallasHR privacy policy above, and in particular Section 5 of such privacy policy, which provides you with the following e-mail address, post office address and local or toll-free telephone number, any of which you can use to communicate your desire to opt-out:  
    • Send an email to [email protected]; or
    • Send mail to the following postal address: DallasHR,, 5001 LBJ Freeway, Suite 800, Dallas, TX 75244, ATTN: Membership Department; or
    • Call the following telephone number: +1(214) 631-8775